PCFO Help Desk

    How to Create an Off-cycle Pay Run in Rippling

    1. 1

      Follow the Steps Below to Create an Off-cycle Pay Run.

      1. Open the Finance sidebar > Payroll app.
      2. Click Create an off-cycle pay run on the top right.
      3. Provide a descriptive title (e.g., New Year Bonus) for the off-cycle pay run.
      4. Select the employees you want to include in the off-cycle.
        1. Refer to our article on paying a terminated employee or contractor in Rippling to see how to include terminated workers in pay runs.
      5. Confirm if you would like to specify the gross pay (before taxes & deductions) or net pay (after taxes & deductions). If you select the net pay option, Rippling will calculate the gross pay for you. One thing to note is that this option is only available in an off-cycle pay run, and not in a normal pay run. 
      6. Choose whether you want to pay employees/contractors by check or direct deposit. 
      7. Select the pay date for the run.
      8. For direct deposit, the pay date is the date that money will arrive in employees' or contractors' accounts. It cannot be a weekend or a bank holiday, and must be at least 4 business days from today. The cutoff time for a payroll run is 2:30pm PST.
      9. Rippling can accommodate a pay date of the same business day as long as:
        1. All employees/contractors are paid via check.
        2. The pay run is approved before 2:30pm PST.
      10. Choose whether to display a pay period.
      11. Select if you'd like to include deductions in the pay run. You'll have two options for including deductions in an off-cycle pay run.
        1. Percentage based deductions: This option will add deductions that are set up with a percentage value under the Payroll > Deductions > Recurring deductions for active employees tab for the employees in the pay run. 
        2. Non-percentage (flat dollar) deductions: If you select this option, the system will add deductions that are set up with a fixed dollar value under the Payroll > Deductions > Recurring deductions for active employees tab for the employees in the pay run.
        3. Note: This affects the withholding rate for employees. E.g., if you choose a weekly frequency, taxes would be withheld assuming that employees in this run are paid 52 times a year. 
      12. Select whether the run includes bonuses/commissions.
      13. You should then choose the withholding frequency for any regular wages included in this run. 
         
      14. Select whether to include additional tax withholding on the pay run.
      15. Once you get to the pay run table, the process is the exact same as running a regular payroll.
      16. Enter any payment and reimbursement amounts.
      17. Preview payroll and review the tax deductions.
      18. Check that the pay amounts for employees are correct.
      19. Check that the entire payroll is correct, then Approve.
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